We are partnering with a well-established organization in Irvine to identify a professional and customer-focused Administrative Assistant. This is an excellent opportunity for someone who enjoys working in a fast-paced office environment, providing administrative support, and delivering exceptional customer service. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Responsibilities

• Provide administrative support to the management team.
• Serve as a primary point of contact for visitors, customers, vendors, and contractors.
• Answer phones, greet visitors, and respond to inquiries in a professional and courteous manner.
• Prepare correspondence, reports, meeting agendas, notices, and other business documents.
• Maintain electronic and physical files with a high level of accuracy and confidentiality.
• Assist with processing requests, work orders, and administrative documentation.
• Coordinate meetings, appointments, and office communications.
• Assist with preparing materials for meetings and presentations.
• Process incoming and outgoing mail and maintain office filing systems.
• Order and maintain office supplies.
• Perform general administrative and clerical duties as assigned.

Qualifications

• Minimum of 2 years of administrative experience in a professional office environment.
• Strong customer service and interpersonal skills.
• Bachelor degree in related field preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Professional demeanor and strong work ethic.

Preferred Qualifications

• Experience in an HOA, property management, community association, senior living, or similar environment is a plus.
• Experience preparing meeting materials, agendas, and correspondence.
• Familiarity with records management and document retention practices.
• Bilingual English/Spanish is a plus.

Additional Information:

• Hourly pay of $25.00–$28.00, depending on experience.
• Paid holidays.
• Paid sick time in accordance with California law.
• Opportunity to join a stable organization with a collaborative and professional team.