We are hiring for a great client in Newport Beach seeking a dependable and organized Office Assistant to assist with day-to-day administrative functions. This is a temporary position ideal for someone looking to gain or continue professional experience in an office setting. The role will provide support to a busy department by handling clerical duties, organizing files and records, and maintaining smooth daily operations. The ideal candidate is detail-oriented, reliable, and comfortable performing a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Maintain and organize physical and electronic files, ensuring documents are accurately labeled, archived, and easily retrievable.
• Answer and direct incoming calls; take messages and route inquiries to appropriate staff.
• Assist with data entry, tracking, and maintaining worksheets or logs for various projects.
• Prepare, scan, and copy documents as needed to support office workflows.
• Handle incoming and outgoing mail, including sorting and distributing correspondence.
• Maintain confidentiality and ensure all records are managed according to office procedures.
• Provide general administrative support and assist with other related duties as assigned.

Qualifications

• Previous office or clerical experience preferred (filing, phones, data entry).
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office (Excel, Word) or similar programs.
• Excellent communication and customer service skills.
• Dependable, punctual, and able to work independently in a professional setting.