We are partnering with a growing company in Gardena, CA to hire an organized and proactive Executive Sales Assistant. This is an excellent temp-to-hire opportunity for someone who thrives in a fast-paced environment and enjoys supporting sales leadership, managing priorities, and keeping operations running smoothly. This role is ideal for a polished professional who can balance administrative responsibilities, client communication, and sales coordination while maintaining strong attention to detail.

Key Responsibilities

• Provide day-to-day administrative support to sales leadership and key team members
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
• Prepare internal communications, reports, and correspondence as needed
• Help prioritize tasks, deadlines, and follow-up items for the sales team
• Serve as an initial point of contact for incoming client inquiries via phone and email
• Maintain professional communication with clients and internal stakeholders
• Assist with account follow-up efforts to strengthen client relationships and identify additional opportunities
• Ensure timely responses and consistent communication throughout the sales process
• Research inbound leads and organize information for the sales team
• Maintain accurate records of customer activity, opportunities, and updates within the CRM system
• Track sales tasks, assignments, and project deadlines to support team productivity
• Help ensure no opportunities are missed by maintaining organized workflows and follow-up schedules
• Support planning and logistics for trade shows, events, and sales meetings
• Coordinate travel arrangements, materials, shipping, and event preparation
• Assist with pre-event outreach and meeting scheduling
• Organize and enter leads collected from events for post-show follow-up efforts

Qualifications

• 3+ years of administrative, sales support, executive assistant, or customer service experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities
• Experience using CRM platforms such as Salesforce, HubSpot, or similar systems
• Proficiency with Microsoft Office / Microsoft 365, Zoom, and Teams
• Self-starter with a proactive mindset and strong problem-solving ability
• High level of accuracy and attention to detail