We are hiring for a growing and highly innovative organization in Irvine, CA that is seeking a Tradeshow Coordinator to join its marketing team. This is an exciting opportunity for someone who enjoys event execution, logistics, and working in a fast-paced environment where no two days are the same. The ideal candidate is organized, detail-oriented, and able to manage multiple projects while coordinating with internal teams and external vendors. The Tradeshow Coordinator will support the planning and execution of tradeshows and events throughout North America. This role is heavily focused on operations, timelines, logistics, and ensuring each event is delivered professionally and efficiently. You will work closely with sales, vendors, and internal stakeholders to coordinate all aspects of assigned events from initial planning through post-show completion.

Key Responsibilities

• Coordinate assigned tradeshows and events from booking through final closeout
• Maintain detailed event schedules, tracking tools, and project timelines
• Manage vendor relationships including booth services, setup requirements, and event support needs
• Oversee shipping logistics for booth materials, equipment, and promotional items, including outbound and return shipments
• Partner with internal sales teams to confirm attendance, staffing, and event requirements
• Manage pre-event and post-event communications with all relevant stakeholders
• Coordinate lead retrieval and submission for follow-up processing after events
• Ensure all deadlines are met across vendors, venues, shipping schedules, and internal teams
• Attend select events to assist with on-site setup, execution, and teardown
• Work collaboratively with other team members to support larger shared events and company initiatives
• Identify opportunities to improve event processes and create efficiencies within the tradeshow program

Qualifications

• Post-secondary education in Marketing, Business, Events, Communications, or related field preferred
• Up to 2 years of experience in events, logistics, operations, project coordination, or similar experience (internships welcome)
• Strong ability to manage multiple priorities in a deadline-driven environment
• Excellent organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to work independently while also collaborating with cross-functional teams
• Comfortable working within structured processes and timelines
• Proficient with Microsoft Office Suite; Excel experience preferred
• Positive attitude, strong follow-through, and willingness to learn
• Ability and willingness to travel domestically and internationally as needed