We are seeking an organized and professional Administrative Assistant for a temporary assignment with an organization in the Newport Beach area. This position will provide administrative and clerical support to a busy department and will interact with internal staff, members of the public, and other stakeholders.

Position Type: Temporary / Contract

Location: Newport Beach

Schedule: Monday–Thursday 8:00am – 5:00pm & Friday 7:30am – 4:30pm

Key Responsibilities

• Provide day-to-day administrative and clerical support to department staff and leadership.
• Answer and route phone calls, respond to general inquiries, and provide professional customer service.
• Manage calendars, schedule meetings, and assist with meeting coordination and preparation.
• Draft, format, proofread, and distribute correspondence, reports, memos, and other documents.
• Maintain organized electronic and physical files, records, and confidential information.
• Assist with data entry, document tracking, scanning, filing, and records management.
• Coordinate incoming and outgoing correspondence and route documents to appropriate staff.
• Assist with special projects, research, and administrative assignments as needed.
• Communicate professionally with employees, outside agencies, vendors, and members of the public.
• Handle sensitive and confidential information with discretion.

Qualifications

• Previous administrative assistant, department assistant, office support, or similar experience.
• Strong Microsoft Office skills, including Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and ability to manage multiple priorities.
• Professional demeanor and strong customer service skills.
• Ability to exercise discretion when handling confidential or sensitive information.
• Previous public-sector, municipal, or executive-level administrative support experience is a plus.